Safety Protocols

HMP Global Protocols - We're Committed to Reconnecting as Safe as Possible

Throughout the COVID-19 pandemic, our focus at HMP Global has been keeping our customers, our staff, and our communities as safe as possible.

We have developed a comprehensive and fluid plan to ensure you remain as safe as possible, which will continue to evolve based on guidance issued by the Centers for Disease Control and Prevention (CDC), the World Health Organization (WHO), and federal, state, and local governments.

We are committed to providing assurance and confidence that keeping you as safe as possible at our events is our top priority, as outlined below.

General Cleaning, Sanitation, & Disinfection

We will meet and exceed all cleaning protocols as outlined by the venue and industry associations. We will work with the hotel to ensure daily, heightened cleaning and sanitizing regimen of all public spaces, meeting room and registration area.

Hand sanitization stations will be placed strategically in high traffic areas.

Breaks between sessions will be extended to allow for disinfection of high touch surfaces in meeting rooms.

We will create and display highly visible signage related to keeping you as safe as possible and associated protocols throughout the hotel.

Personal Protection & Social Density Protocol

Attendees, exhibitors, sponsors, faculty, HMP Staff and third-party suppliers are required to wear face masks and maintain social distance. Masks can be removed only for eating and drinking. Participants are requested to bring their own masks. Disposable masks will be available at registration upon request. 

HMP Global will work with each venue to develop group density safety guidelines, which will include:

     -Initiating a no-contact policy (e.g. avoiding handshakes).
     -Setting meeting rooms with wider aisles and appropriate space between chairs.
     -Working with the venue to help lead our flow-management process 

Registration Areas

Online, advanced registration is strongly encouraged.

We will configure the onsite registration areas to allow for social distancing and implement queue lines where appropriate distancing can be enforced.

Meeting Rooms

As recommended by the venue, we will design distancing seating layouts to keep you as safe as possible. Please see cities' page on our website for more information regarding the meeting you will be attending.

Entrance doors will be kept in the open position.

The program schedule will be modified to allow for sanitization of high touch surfaces between sessions.

Hand sanitization stations will be provided.

Polling will be done with pads that will be sanitized prior to handing out to each attendee.

Food & Beverage Safety

Seating areas will be properly distanced.

Hand sanitizing stations will be placed near all meal functions.

Coffee/beverages breaks will be served by a properly-trained catering attendant.

Plated meals will be served for seated meal functions whenever possible.

Buffets will be single-sided and served by a catering attendant.

Self-serve water stations may be prohibited.

Water may be served by an attendant.

Emergency Protocol

We will work with the venue on implementing an emergency response protocol to establish isolation areas for anyone who feels ill.

Event staff will conduct pre-event site inspections to ensure venues comply with established protocols.

HMP Global will work with venue-assigned medical personnel to assist anyone who feels ill.